New Applicant Processing:

IRP Plate Requirement vs Base Plate Requirements

What is required to purchase an apportion plate for the first time?

1.     Proof of ownership of the vehicle

2.     Receipted 2290 Schedule 1 (Heavy Vehicle Use Tax) if the vehicle is being registered at a gross vehicle weight of 55,000 pounds or more and it has been purchased more than 60 days from the date of purchase.

3.     US DOT Number

4.     Proof of Residence.

What is acceptable proof of ownership for a vehicle?

1.     Copy of a title already issued in the owner’s name.

2.     Copies of both sides of an assigned title not over 6 months old.

3.     A ST-556 form (sales tax) from an Illinois dealer.

4.     Bill of Sale not over 6 months old. Must be notarized if purchased between individuals. Invoices from dealers must be signed by both dealer and buyer in pre-printed signature areas.

What is required to establish Residence?

All applicants must provide a copy of a phone bill. Individuals must provide a copy of their Illinois driver’s license. Corporations must supply a copy of their Illinois corporation papers. Foreign corporations are required to file with the Secretary of State’s Office. In addition three of the following are required.

• Utility bills (within 60 days of registration)
• Rental or lease contract for property
• Real Estate Tax Bill
• Proof of Insurance

Registrant’s Responsibilities:

The Registrant must keep records, this is mandatory, of:

·        Individual Vehicle Distance Records – Detailed Trip Reports

o   Date of Trip, Origin/Destination, Routes Traveled, Miles Incurred By State (Beginning/Ending Odometer Reading)

o   Every Mile Driven Must Be Documented

·        Unit and Fleet Summaries

o   Monthly

o   Quarterly

o   Annual

·        Documents to Support Summaries

o   Drivers Logs

o   Trip Manifest

o   Bills of Lading

CAUTION: REGISTRANT MUST HAVE RECORDS AVAILIBLE FOR AUDIT UPON DEMAND!!

Why would I be audited?

1.     To insure that each jurisdiction/state has received it’s correct share of revenue.

2.     To insure that the registrant has not overpaid/underpaid plate fees.

3.     To identify and/or discourage fraudulent reporting.

4.     All jurisdictions are required to conduct IRP registration audits.